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Policies and Procedures for a TMP (Technical Meeting Profile)/TMRF (Technical Meeting Report Form):
ACM appreciates the work you are doing to plan and conduct your ACM
chapter's technical meeting. We would like to help you make it a
success. ACM offers many ways to assist, such as:
The attached TMP should be submitted as soon as initial planning of any event, other than a regular chapter meeting, begins. These events include PDSs, seminars, workshops, tutorials, symposia, and conferences. In addition, you may use the form for joint chapter meetings, special ACM lecturers, end-of-the-year special events, or any other special meeting you would like publicized on the Conference Calendar (Web) for which you would like the benefit of professional review and guidance. The web page includes information for the calendar--name, place, date(s), and sponsors of the event--along with a summary of the technical program and contact information for the event's organizers. Depending on the size and scope of the event, it may be published in the Calendar of Events in the Communications of the ACM as well. ALL THIS PUBLICITY WILL BE DONE FOR YOU WHEN THE TMP IS RECEIVED AT ACM HEADQUARTERS! Important: the information requested on the TMP allows us to determine whether or not additional information or approval may be required. If it is, you may receive a TMRF to complete. Please note that the majority of events (PDSs, joint chapter meetings, most workshops, etc.) will not require any additional information or approvals. The Local Activities Coordinator and ACM HQ staff may request additional information about your meeting (though a TMRF may not be required) if we determine that ACM's exposure and risk are sizable, or that the scope of your event suggests that HQ assistance and advice will help minimize your risk. If a TMRF is required for your event, one will be sent to you. The TMRF will request only the information which applies to your meeting; the form and instructions have been revised to be as painless and easy to complete as possible. Please note the following: 1) For large events, the TMRF should be completed at least nine months in advance of the event or as soon as possible if you are already past this time frame. This means that the TMP should be submitted even earlier. 2) Any drafts of calls for papers, facility contracts, or other tentative agreements should be submitted along with the TMP. 3) Contracts may not be signed until you have submitted the TMP and have received and approved of your conference. Tentative commitments may be made, but with a clear understanding that the agreement is contingent upon receiving this acknowledgement and approval. Until a technical meeting is acknowledged, ACM has no legal or financial responsibility for the arrangements. Please remember that ACM is here to assist you. Our only goal is to ensure that your event is successful. Technical Meeting Profile - ACM Chapters Public Information: Name of event; acronym (if any): Dates/Time of Event: Proposed Location/Facility: City: State: Country: URL: Summary of Technical Program: Contact person for more information: Name: Volunteer position: Mailing address: Phone: Fax: Email: List Sponsors and Co-Sponsors: Sponsors and Co-sponsors have a financial responsibility in the event; they would issue a letter stating their intention and would provide labels free of charge. Sponsoring ACM Subunits: _______ % Sponsorship _______ % Sponsorship _______ % Sponsorship Other Sponsors: _______ % Sponsorship _______ % Sponsorship _______ % Sponsorship List Cooperating organizations: Cooperating organizations are not financially responsible for the event and will not provide labels free of charge, although they will direct you in obtaining the labels. ACM (chapters) cannot cooperate with for-profit organization _____________________ _____________________ _____________________ How likely are you to want assistance with: (H)Highly Likely (P)Possibly (N)Not Likely ___ Publicity (CACM, ACM Conference Calendar, ACM MemberNet, etc.) ___ Financial assistance ___ Facilities planning suggestions ___ Mailing labels ___ Contract review ___ Budget review For the last previous occurrence (complete if regularly held): Date: Actual attendance: Registration fees ACM and or SIGXXX Members: Nonmembers: Total actual income: Total actual expense: ___Check if part of a series (PDS series, etc.) For the proposed event: Estimated attendance: Estimated registration fees: Registration fees ACM and or SIGXXX Members: Nonmembers: Total estimated income: Total estimated expense: Will the event include the following (check all that apply): ___ Advance Program ___ Call for Participation ___ Exhibits ___ Proceedings ___ Social Functions ___ Tutorials (In addition to main technical program) ___ Workshops (In addition to main technical program) Please return this form to: Local Activities Coordinator ACM 1515 Broadway 17th Fl. New York, NY 10036 Fax: 1.212.944.1318 local_activities@acm.org |
