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Chapter Conferences
ACM Chapter-Sponsored
Conferences |
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| When an ACM chapter serves as the sole sponsor of a
conference, the chapter accepts complete responsibility for the financial,
legal, and administrative aspects of the conference. ACM chapters serving as
co-sponsors of a conference share these responsibilities with other non-ACM
entities. Conferences sponsored or co-sponsored by ACM chapters require advanced approval from ACM. Chapters must complete the Technical Meeting Request Form (TMRF), which captures important information on the sponsors, the budget, and content of the conference. ACM uses the following criteria when evaluating the TMRF: Legal and Contractual Arrangements: ACM assesses the financial risks of the conference, such as:
Technical Merit and General Credibility of the Conference: ACM provides this evaluation based on conference attendance trends, the changes in the field that are reflected in the current planning, the stature of the conference and program chairs, and the focus of the technical program. Conference Management Resources: Chapter conferences must have reliable management if they are to succeed. ACM reviews the arrangements to handle the planning and mechanics of the conference. ACM membership of the event organizers (officers of the chapter and planning committees): As stated in ACM Bylaw 5, section IV, all officers of an ACM chapter must be ACM professional members. Membership is needed for indemnification of ACM chapters against damage and loss. ACM Special Interest Group (SIG) Chapter Conferences are approved by the Director of Chapters for the respective SIG, while General Interest chapter conferences are approved by ACM's Chief Operating Officer. Please note that TMRFs for larger conferences should be submitted at least nine months in advance. Any drafts of calls for papers, facility contracts, or other tentative agreements should accompany the TMRF. Contracts may not be signed until you have submitted the TMRF and have received approval of your conference. Tentative commitments may be made, but with a clear understanding that the agreement is contingent upon receiving this approval. Until a meeting/conference is approved, ACM has no legal or financial responsibility for the arrangements. For further information on Chapter Conferences, contact: ACM Local Activities local_activities@acm.org |
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