(If your volume has different requirements, contact Craig Rodkin rodkin@hq.acm.org)

ACM will be the publisher; the proceedings of the workshop or conference will be a volume in the ACM International Conference Proceedings Series in the ACM Digital Library; you may arrange for local printing and distribution of the hard copy if you wish it. No post-conference sales of printed volumes are anticipated and ACM will not store volumes in its physical warehouse.

The following information should help you produce both print and electronic files conforming to ACM standards.

1. Have your authors use the copyright form found here:

http://www.acm.org/publications/copyright_form

to transfer copyright to ACM. Authors retain many rights even after such a transfer.

The complete ACM Copyright Policy can be viewed by your authors at:

http://www.acm.org/publications/policies/copyright_policy

2. One person should collect ALL the transfer forms and send them TOGETHER well before the conference to:

Deborah Cotton

Association for Computing Machinery

2 Penn Plaza, Suite 701

New York, NY 10121-0701

Please send a Table of Contents for the proceedings together with the Transfer Forms. The Table of Contents should have titles, full author names, and either the page range or the article sequence number.

3. Any commercial quality printing you want is fine. Unless ACM is putting print copies into inventory for post-conference sales, the number of copies and the particular quality of paper is your call. But, if you do print, you should send four (4) copies of the printed proceedings to Deborah Cotton as well.

Do not wait for the print to mail the copyright transfer forms. You need to have these forms signed before you print anyway.

4. To help you produce the print in a familiar ACM style while at the same time providing us the files we need for the Digital Library, you can have the authors use the ACM Word or LaTeX style templates to prepare their articles. See:

http://www.acm.org/sigs/publications/proceedings-templates

Your authors should apply ACM Computing Classification categories and terms. The templates provide space for this indexing and point authors to the Computing Classification Scheme at: http://www.acm.org/about/class/1998

You should examine the Classification Scheme yourself in some detail in order to give specific direction to your authors, suggesting which areas of the Scheme they should look at closely to find appropriate categories. (If you are having trouble finding appropriate categories and subject descriptors, contact Craig Rodkin for suggestions)

5. ACM will have an ISBN generated for your proceedings volume. Here is the Standard Copyright Statement. Together with a bibliographic strip containing the specific ISBN for your volume, it should appear at the bottom first page left column of each article:

"Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted

without fee provided that copies are not made or distributed for profit or commercial advantage and that copies

bear this notice and the full citation on the first page. To copy otherwise, to republish, to post on servers or to

redistribute to lists, requires prior specific permission and/or a fee.

Conference acronym 'YY, date, city [state, country]

Copyright © 200X ACM ISBN[or ISSN]/YY/MM... $10.00"

Example:

CHINZ '05, July 6-8, 2005 Auckland, NZ

Copyright © 2005 ACM 1-59593-036-1/05/07... $10.00"

6. Title Page Information.

a. The Title Page holds the normal citation information, displayed as you wish, such as:

Proceedings of the 6^th ACM SIGCHI New Zealand Chapter annual

international conference on Computer-Human Interaction: Making CHI Natural

2005, Auckland, New Zealand

CHINZ ‘05

Conference Chair: Dr. Beryl Plimmer

Program Chair: Professor Mark Apperly

Sponsors: The University of Auckland & the New Zealand Chapter of ACM SIGCHI

ACM International Conference Proceedings Series

ACM Press

b. the verso of the Title Page should look something like chinz-05.doc

7. Once all of the electronic files are collected, they should be ftp'd to Craig Rodkin (mailto:rodkin@acm.org). Email Craig for ftp instructions when you are ready to send all of the files to ACM.

We want them to appear in the Digital Library on the day your conference begins. To accomplish this, we must have the files no later than three weeks before the conference, and preferable sooner, as we will need to have the metadata generated.

a. The files should be PDF.

b. They should have thumbnails and they should be optimized for fast web viewing.

c. They should have the copyright statement and bibliographic strip on the bottom of the first page left column.

d. If you are paginating the volume, paginate sequentially throughout the volume. If you are using article numbering, the table of contents (TOC) should be ordered as you wish the articles to appear in the DL. You should add the article number to the TOC as well. The file names should be named "a"article_number"-"1st_author_last_name (example: a1-rodkin.pdf, a2-griscti.pdf). The PDFs should be paginated 1 to n.

e. They should have Type 1 fonts (scalable), not Type 3 (bit-mapped).
All fonts must be embedded within the PDF file

f. They should be named using the ACM convention: sequence-firstauthorlastname.pdf

              1.  All file names must take the form:
      
                p<starting_page_number>-<first_author_last_name>.pdf

                For example:     p121-smith.pdf

               where 'p' is for 'page' **;
               '121' is for the starting page number, (no zero padding!);
               hyphen is a separator; and
               'smith' is the first author's last name, no caps.
 
               **Note: Use an 'a' instead of the 'p' if there are no page numbers,
               numbering the papers according to the sequence of presentation, 
               i.e., a1-, a2-, a3-, a4-, etc. instead of using p1-, p2-, p3-, etc.

              2.  Use lowercase throughout file names-- DO *NOT* CAPITALIZE.

              3.  There are rules for special names:

               a. a hyphenated last name remains hyphenated
                    e.g.,  Wu Yen-Tse -----> yen-tse

               b. a compound last name takes an underscore
                   e.g., Robert van Gulik -----> van_gulik

               c. accents in last names are omitted
                   e.g., Wolfgang Schr<o with umlaut>der ------>

                          schroder (NOT  schroeder)

                   or Jean Ren<e with acute> ------> rene (NOT renee)

               d.  apostrophes in last names are replaced by an underscore
                    e.g., Elizabeth O'Neill  ------->  o_neill
   
               e.  Retain periods after abbreviated name elements
                    e.g.  Melissa St. Thomas -------> st._thomas

               f.   Drop suffixes from file names
                    e.g.   Corbin Jones Jr. ------->  jones


              Note:  Middle names are not used in the filenames. There may
              be cases that are ambiguous, and you'll have to decide whether
              a word is a middle name or a piece of the last name.
      
               For example:  Jose Perez Garcia  ------>  perez_garcia

For example, if you paginate the whole volume, use starting page number of each article. If not, then use the article number sequence of appearance in the Table of Contents.

Example: if John Smith were the first author of the second article and it began on page 14, the file name would be: p14-smith.pdf. If the volume is not paginated, the file name would be a2-smith.pdf.

If you cannot provide the PDFs this way, we can take care of 7b and 7d and 7f for you, and also c, provided the authors have left the proper blank space. And if you provide Postscript, we can generate the PDFs for you.

We cannot substitute font types, though. This really must be done in the source files before the Postscript or PDF is generated. If bit-mapped fonts are used, they will not necessarily display legibly in all PDF readers on all platforms, though they will print out fine.

Whatever additional post-processing work we have to do here on the files will add time.

We will also need a Table of Contents file with title, authors, and proper sequencing. If you are paginating the entire volume, we should have the page range for each article in the Table of Contents. If you are not paginating the entire volume, then we only need the proper sequence, Article 1, Article 2, ...Article N.

We will also need PDFs for any front matter or back matter you wish to appear in the Digital Library. If you print any Introduction or Preface or Acknowledgments, we can mount this in the Digital Library only if you supply a file containing this front matter. Back matter is usually less important. Occasionally there are indexes which cannot be readily duplicated with a Search. Supply a back matter file if you wish.

Finally, we will need the number of articles submitted and the number accepted. We would also appreciate it if you could describe the review process applied as we are planning on capturing this kind of qualifying information some time in the future.

8. If you would like to be notified when materials have been added to the ACM ICPS series, you need to sign up for ACM's TOC Alert Service.

If you have any technical questions regarding this process, please contact Craig Rodkin

(mailto:rodkin@acm.org).