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Manuscript Preparation – JDIQ Guidelines
1. JDIQ encourages submissions which have not been published or submitted elsewhere, as specified in ACM's Plagiarism Policy, and which are highly relevant and may significantly contribute to opening up new and potentially important areas of research and development in data and information quality. JDIQ encourages this by giving earliest possible publication dates for such submissions once they have been accepted. The Associate Editors, with recommendation from the reviewers, will determine submissions that fall into these categories and will recommend them to the Editor-in-Chief, who will make the final determination.
2. JDIQ will publish outstanding papers which are "major value-added extensions" of papers previously published in conferences. These papers will go through the normal review process. Please note the following: · A submission based on one or more papers that appeared elsewhere should have major value-added extensions over what appeared previously. · Widely disseminated refereed conference proceedings, in addition to journal papers, are considered publications, but technical reports and CoRR articles (neither of which are peer reviewed) are not. All overlapping papers appearing in workshops, proceedings, or newsletters should be brought to the Editor-in-Chief's attention since they may be considered publications if they have been peer reviewed and widely disseminated.
3. JDIQ strong encourages authors to adhere to JDIQ’s Prior Publication Policy. This requirement encourages authors to make sure that a submitted manuscript that is based on one or more previous publications by one or more of the authors should have at least 25% new material. The new material should be content material: For example, it should not just be straightforward proofs or performance figures that do not offer substantial, new insights. The submitted manuscript affords an opportunity to present additional results, for example by considering new alternatives or by delving into some of the issues listed in the previous publication(s) as future work. At the same time, it is not required that the submitted manuscript contain all of the material from the published paper(s). To the contrary: only enough material need be included from the published paper to set the context and render the new material comprehensible.
4. JDIQ strongly encourages the authors to adhere to JDIQ’s Disclosure Requirement. This requirement concerns any paper by any author of an JDIQ submission that overlaps significantly with the JDIQ submission and: (a) is in submission, (b) has been accepted for publication, or (c) has been published at the time of submission. An overlap is significant when it exceeds a page of the JDIQ submission or when the overlap concerns content material in the JDIQ submission, regardless of length. · Papers in categories (b) and (c) should be referenced by the JDIQ submission and should be discussed in the related work section of the submission at a level of detail similar to the level of detail used in the coverage of related work by other authors. It should be clear to readers how the manuscript differs from this prior work and what the manuscript contributes over this prior work. Papers that enter into categories (b) and (c) during the handling of the JDIQ submission should be afforded the same coverage in the first revision where this is possible. · At the time of submission and in writing separate from the submitted manuscript, the corresponding author must inform the Editor-in-Chief about all papers in categories (a)-(c). In addition, the corresponding author should promptly inform the Editor-in-Chief about any papers that enter into categories (a)-(c) during the handling of the submission. · Should the submission be accepted for JDIQ, it is the obligation of the authors to notify the Editor-in-Chief who is handling papers in category (a) for the other venues of the overlap. · Note that the novelty requirement applies to papers in categories (a)-(c). The likely outcome of a failure to comply with the prior publication policy is rejection. In particular, the Editor-in-Chief, at her or his discretion, may choose immediately to reject a submission when an overlapping paper is discovered about which the corresponding author did not adhere to the requirements stated above.
5. JDIQ fosters a closer fusion of theory and practice by strongly encouraging the authors of theory papers to indicate applications and implementation considerations / consequences, and the authors of application papers to indicate the use of existing theoretical results and to point to possible theoretical research issues.
6. JDIQ promotes papers that are easier to read. JDIQ strongly encourages authors to include examples where appropriate and to make greater efforts to target their presentation to a broader audience than research specialists working in the topical areas of the papers.
7. The JDIQ Editorial Board is working towards a goal of providing an editorial decision within 3 months. This turnaround time is defined to start with the day the paper was submitted electronically and extends to the day the decision was sent to the author. JDIQ will also regard a submission to have been withdrawn if its required revision is not submitted within six months of the revision notification.
8. JDIQ discourages excessively long papers (longer than 40 double-spaced pages including figures, references, etc. but not including any appendices), and unnecessary digressions even in shorter papers. This is to motivate the authors to bring out the essence of their papers more clearly, to make it easier for the reviewers and readers, and to allow JDIQ to publish more papers in any given issue. Please determine if your paper can be shortened without compromising the detail and merit of the paper’s material and content.
9. In a similar vein, JDIQ encourages shorter submissions, including even very short (e.g. five pages) submissions. The primary criterion for acceptance is improving the knowledge basic of the information and data quality field in some significant way, not the number of pages the manuscript fills.
10. The Editor-in-Chief will assign an Associate Editor to each submission. The Associate Editor processing a paper is responsible for selecting three reviewers to review the submission. Reviewers will provide advice to the Associate Editor to help him/her to reach an editorial decision on the paper; the Associate Editor's decision may differ from the consensus of the reviewers. If the Associate Editor can ascertain early that a submission is a clear-reject (through an early-arriving review, editor's own reading, etc.), the Associate Editor may stop the review process, without collecting all reviews.
11. JDIQ will publish occasional special issues to provide a timely boost to promising areas of research and development, or a timely consolidation of the results in other areas. Guest Editors will be invited to organize such issues.
12.Consistent with the ACM Policy on Reviewer Anonymity, JDIQ will use a double blind review process so that authors, Associate Editors, and Reviewers maintain the confidentiality of their identities.
Manuscript Preparation - Format
All ACM Journals and Transactions are electronically produced, so it is imperative that all manuscripts prepared for publication in any of the ACM publications be prepared in electronic formats. Articles published in ACM Journals/Transactions are prepared for both print and digital display in the ACM Digital Library. The instructions contained herein are meant to make the process of manuscript preparation as straightforward as possible.
JDIQ requests that all authors prepare their manuscripts in MS Word or LaTex according to the ACM instructions published at: http://www.acm.org/pubs/submissions/submission.htm with one exception. The authors identifying information (name, email, location, etc.) should be omitted from the initial manuscript so that JDIQ may conduct a double blind review process.
Manuscript Submission
Each submission will be acknowledged by the JDIQ Administrator who will assign an Editor-in-Chief to the manuscript. The Editor-in-Chief will then assign an Associate Editor to process the manuscript. Authors are expected to keep the ManuscriptCentral system up to date with any change in contact information. Electronic submissions should be made through Manuscript Central, ACM's submission management system, at http://mc.manuscriptcentral.com/jdiq. If it is your first time submitting a paper using this system, you will need to create a new account (instructions at the website); otherwise, enter your login and password, choose "Journal of Data and Information Quality" as the journal, and follow the instructions provided for submitting your paper.
Manuscript Review Process
Submitted papers are evaluated using a double blind review process for originality, relevance, and presentation. (Please see the JDIQ Reviewer guidelines for more details.). Author should address any questions or correspondence to the JDIQ Administrator who will forward appropriate inquiries to the Editor-in-Chief. Authors are allowed to know the name of the Editor-in-Chief who is overseeing the review process for their paper (The names of Associate Editors and Reviewers for a paper will be kept anonymous). A submitted paper must overcome several hurdles in its quest for publication in ACM Journal of Data and Information Quality. · The Editor-in-Chief or his/her designee first determines if the paper is appropriate for consideration by JDIQ and, if so, assigns it to an Associate Editor. · The Associate Editor reads the paper and further determines if it is appropriate for JDIQ consideration, and if so, selects several reviewers. · The Reviewers read the submission and evaluate its novelty, impact and readability, and each reviewer returns a scoring template with written comments to the Associate Editor. · The Associate Editor collects the reviews and makes a recommendation to the Editor-in-Chief with his or her opinion write-up on the acceptability of the submission. · The Editor-in-Chief, based on the reviews and Associate Editor's recommendation, makes a final, binding recommendation on the acceptability of the submission. The Editor-in-Chief in conjunction with the Associate Editor will communicate to the author this recommendation in writing along with the Associate Editor and Reviewers' comments.
Note: JDIQ’s goal is to get author’s submission out to the data and information quality community as soon as possible. JDIQ is working towards the goal of completing this process from submission to decision in 3 months or less. If at any time during this process JDIQ determines a submission is inappropriate for consideration by JDIQ, the submission will be returned to the author immediately so the problem can be fixed or the submission can be sent to a more appropriate venue. This is in the best interest of the author and the timely publication of the submission as it avoids a lengthy review process that would nevertheless result in rejection. Submission will be returned to the primary contact author with one of the following recommendations:
· Accept: The submission will appear in an upcoming issue of the ACM Journal of Data and Information Quality. · Minor revisions: If the author implements the requested revisions, the revised submission will appear in an upcoming issue. The final version must be submitted to the Editor-in-Chief who processed the paper for submission to ACM JDIQ for publication along with a point by point response to reviewers’ comments explaining how they have revised the manuscript. The revisions will be verified by the Editor-in-Chief. · Major revisions: If the author implements the requested revisions, the revised submission will appear in an upcoming issue. The final version must be submitted to the Editor-in-Chief who processed the paper for submission to ACM JDIQ for publication along with a point by point response to Reviewers’ comments explaining how they have revised the manuscript. The revisions will be verified by Editor-in-Chief. · Resubmit: The author is encouraged to submit a revised version of the manuscript, but there is no guarantee that even if the requested revisions were successfully performed that the submission would be accepted. The final version must be submitted to the Editor in Chief who processed the paper for submission to ACM JDIQ for publication along with a point by point response to reviewers’ comments explaining how they have revised the manuscript. Note: There may be additional revisions necessary beyond the ones originally requested. · Reject: The author is encouraged to submit the manuscript elsewhere, or the manuscript does not yet meet the standards of breadth, impact, novelty or correctness required for publication by the number one journal in computer graphics.
Note: An accept with revisions decision is contingent on the timely submission of a revised manuscript, to ensure the novelty of the contribution. JDIQ expects authors to submit revised manuscripts within six months of the decision, unless a request for an extension is granted by the Editor-in-Chief.
Appeals: If an author has concerns about how their paper was handled, that author should first bring those concerns to the Editor-in-Chief who handled the processing of the paper. In almost all cases, any misunderstanding will be able to be resolved then. The Editor-in-Chief will reexamine the materials, and make the final editorial decision. If the concerns are still not adequately addressed, then the author can appeal to the Chair of the ACM Publications Board, in accordance with ACM Appeals Policy.
Manuscript Procedures for Accepted Papers
Once a manuscript is accepted, a final version must be submitted to the Editor-in-Chief who processed the paper for submission to ACM JDIQ for publication along with a point by point response to Reviewers’ comments explaining how they have revised the manuscript. Please refer to ACM's Guidelines for Submitting Accepted Articles for details on the electronic submission of the final manuscript in MS Word format. JDIQ recommends that the final version of the paper should be no longer than 20 single spaced pages in ACM format; however, longer papers may be acceptable if approved by the Editor-in-Chief. Additional material can be placed in an electronic appendix, for which there is no a priori length restriction.
Once satisfied with the final version of the paper, the Editor-in-Chief will then send to ACM HQ a cover letter notifying ACM of the paper's acceptance and all milestone dates regarding the processing of the paper.
Copyright and Use Agreement: Authors whose papers are accepted sign a form which transfers copyright to the ACM. This form will be sent by the Editor-in-Chief along with notification of acceptance. The completed form should be returned as indicated on the form. Authors retain liberal rights to material published by the ACM. The following is the standard copyright notice used by ACM journals:
Copyright (c) 200x by the Association for Computing Machinery, Inc. Permission to make digital or hard copies of part or all of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or direct commercial advantage and that copies bear this notice and the full citation on the first page. Copyrights for components of this work owned by others than ACM must be honored. Abstracting with credit is permitted. To copy otherwise, to republish, to post on servers, or to redistribute to lists, requires prior specific permission and/or a fee. Request permissions from Publications Dept, ACM Inc., fax +1 (212) 869-0481, or permissions@acm.org.
Proofs, Page Charges, and Reprints: The first author will receive either galley or page proofs; these should be checked and returned promptly. Although the ACM staff copyedits manuscripts, the author is solely responsible for marking errors. Substantive changes should be approved by the Associate Editor.
Note: ACM’s policy is that Page Charges are completely voluntary. If the author of an accepted paper is willing to pay page charges out of his/her grant, that is fine. If page charges cannot be paid, JDIQ does not delay the paper or penalize in any way. The charge itself will be based on the cost of editing, printing, and delivering the hard copy of the journal. ACM’s policy is not to provide reprints for its articles.
Publication Schedule: JDIQ will be published on a quarterly basis (4 issues per year). ACM has adopted an online-first publication policy for its publications in the ACM Digital Library. Once a paper has been accepted, JDIQ will strive to put the paper in the ACM Digital Library as soon as possible, and that will be the official date of publication.
For a complete list of ACM publication policies including Author’s Rights and Responsibilities, please refer to http://www.acm.org/pubs/policies.html .
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