Section 5.1.3

Volunteer Chair


Duration of Appointment: 9-12 months

Purpose: To recruit, train and monitor volunteer workers.

Major Activities:

  1. Recruit volunteers to staff functions defined by the Conference Committee Chairs and/or Headquarters Staff responsible for functional areas including:
    • Room monitors for the technical program to check equipment, monitor attendance, and collect evaluation forms.
    • Assistants at registration to distribute materials and provide help and information to attendees at the conference.
    • Speaker's lounge to check-in speakers, monitor and assist with A/V materials and check-out, and provide other services as needed.
    • Conference Headquarters Support provide assistance to Conference Operations for activities such as putting out signs, answering phones, etc.
  2. Work with other committee chairs to determine the number of volunteers required to staff each of the areas.
  3. Develop volunteer registration and training materials.
  4. Arrange and coordinate volunteers' lounge and party, if appropriate.
  5. Maintain scheduling and provide volunteers where needed during conference.
  6. Send thank you letters to all conference volunteers.


  • Volunteer chair should have success to network of local support groups from which to recruit volunteers.

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