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Conference Manual Table of Contents

Organizers Conference Manual

Organizers Conference Manual


Table of Contents


Organizing an ACM/SIG Conference


Section 1 Preliminary Approval Form (PAF), Technical Meeting Request Forms (TMRF) and Guidelines
Section 2 Conference Committee and Organization
Section 3 Finance and Registration - Including ACM's Preferred Vendor "Reg Online"
Section 4 Publicity and Promotions
Section 5 Operations and Logistics
Section 6 Technical Program, Proceedings and Other Publications
Section 7 Exhibits
Section 8 ACM Identity Standards Manual and ACM Logos


Section 1 - Preliminary Approval Form (PAF), Technical Meeting Request Forms (TMRF) and Approval Guidelines

1.1 Approval Summary and Joint Sponsorship Considerations

1.2 Criteria for Sponsor/Co-Sponsor Conference Approval

1.3 In-Cooperation Conference TMRF Guidelines

1.4 ACM Name and Logo Usage

Section 2 - Conference Committee and Organization

2.1 Job Descriptions

2.2 Volunteer Resources - SIG Governing Board Organization

2.3 ACM Office of SIG Services (SIG / Conference Liasions)

2.4 Selected Conference Policies & Procedures

2.5 Sample Forms and Standard Information


Section 3 - Budgets, Finance, and Registration

3.1 Conference Financial Management

3.2 Job Descriptions

3.3 Summary of ACM Policies & Procedures on Budgets & Finance (Policy 8.7.2.3)

3.4 Procedures and Forms

3.5 Conference Final Financial Report Template

3.6 Conference Banking Guidelines - The primary requisite for opening a bank account is an approved TMRF budget. Please contact your SIG Staff Liaison.

3.7 Guidelines for Equipment Purchases

3.8 Visa Letters

3.9 The Use of Consulting Agreements


Section 4 - Publicity and Promotions

4.1 Job Descriptions/General Information

4.2 Notes on Promotion & Publicity

4.3 Commonly Asked Promotional Questions

4.4 Preparing Promotional Milestones

4.5 Sample Promotions

Section 5 - Operation and Logistics

5.1 Job Descriptions

5.2 Policy and Procedures Guidelines - Summary of Operations & Logistics (Policy 8.7.2.5)

5.3 Budget Considerations

5.4 Music Licensing Fees

5.5 Site Selection/Site Inspection Notes

5.6 Hotel Contract Negotiations

5.7 Logistics

5.8 Transportation Considerations

5.9 Forms and Guidelines


Section 6 - Technical Program, Proceedings and Other Publications

ACM/IEEE CS Health of Conferences

6.1 Job Description

6.2 Letter to the Program Chair

6.3 Policy and Procedure Guidelines

6.4 Technical Session Outline

6.4.1 ACM Distinquished Speakers Program

6.5 Program Committee

6.6 Production and Copyright of Proceedings (for Sponsored Conferences)


6.7 ACM Policy on Publication of Conference Proceedings in ACM Journals

6.8 Sample Forms and Guidelines


Section 7 - Exhibits

7.1 Job Description

7.2 Exhibit Guidelines

7.3 Sample Forms and Guidelines


Section 8 - Identity Standards Manual and ACM Logos


Last Update: August 2008 by Laura Bucci