Section No. 7.3.1
Section No. 7.3.1
- Please read both sides of this contract carefully and print or type all information requested.
- Complete and sign original copy and remit with 50% deposit of total Exhibit Space rental to:
MAKE CHECKS PAYABLE TO:
- Confirmation of your booth assignment will be sent to you in the form of one signed copy of this contract.
BOOTH SPACE SELECTION
Please refer to the accompanying Exhibit Hall Floor Plan and select
desired space in order of preference.
BOOTH CHARGES ARE BASED ON A COST OF $_____ PER 8'x10' BOOTH.
||BOOTH NO (s)
Companies from which you desire separation:
Companies you wish to be near:
The following items/information will be displayed in our booth(s) and
should appear as written below:
Address and telephone number to be listed. If different from information listed below:
Name of person in charge of exhibit, and to
whom instructions should be sent (include address and telephone if
different from below):
ACM, in its sole discretion, reserves the right to make changes in
space assignment that it deems are in the overall best interest of the Exhibit.
Enclosed herewith is a 50% deposit of the total Exhibit Space
Rental. In accordance, the undersidgned agrees to the following
provisions: Space will be assigned by ACM on the basis of the order
in which the Applicaton/Contracts are received. If Exhibitor fails
to pay the balance of space rental on or before Exhibitor’s right to
exhibit may be cancelled without furthr notice or refund of any
deposit. If Exhibitors cancels its participation in
the Exhibit, such cancellation shall be considered a default on its
part, and any monies paid hereunder shall be retained by ACM as
liquidated damages. EXHIBITOR AND ACM SHALL BE BOUND BY THE TERMS,
CONDITIONS AND RULES for exhibiting in an ACM Exhibit which has been
received and considered as part of this agreement.
CITY__________________STATE___________ZIP__________TELEPHONE ( )_________
FOR ACM USE ONLY
Total Booth Space Rental_____________________ Contract Received_____________________
Amount of Deposit____________________________ Date Space Confirmed ________________
Balance Due on Space Rental_________________ Booth Assigned_____________________
Balance on Space Rental Received_______________ By_________________________________
Terms, Conditions and Rules for Exhibiting in an ACM-Sponsored Exhibit
1. PURPOSE OF EXHIBIT
Association for Computing Machinery (hereinafter ACM) is an
educational, scientific and technical society organized to provide a
mechanism for promoting interchange between the various disciplines
represented within the information
processing communitys. As such, it sponsors conferences as one means of
accomplishing this end. The main purpose of these Conferences is
educational and the exhibit staged in conjunction with the
technical sessions is a vital element of this education’s process.
No selling, price posting or order taking will be
permitted on the exhibit floor or other areas controlled by ACM
during the exhibition.
2. INDEMNITY AND LIMITATION OF LIABILITY
the sponsoring SIG, Region or Chapter, nor the
host Hotel/convention facility (hereinafter Exhibit Building, nor any
of its officers, agents employees or other representatives shall be
held liable for,
and they are hereby released from liability for, any damage, loss, harm
or injury to the person or property of the Exhibitor or any of its
visitors, officers agents, employees or other
representatives, resulting from their theft, fire, water or accident
or any other cause. The Exhibitor shall indemnify, defend and protect
ACM and the
Exhibit Building and save ACM and the Exhibit Building, harmless from
any and claims, demands, suits, liability damages, loss, costs,
attorneys fees and
expenses of any kind which might result from or arise of any action or
failure to act on the part of the Exhibitor or its officers, agents,
employees or other representatives. It is the responsibility of the
Exhibitor to maintain proper insurance cover be for it's property and
3. ASSIGNMENT OF EXHIBIT SPACE
ACM shall assign the Exhibit Space to the Exhibitor for the period of the
Exhibit (provided the Exhibit Building is made available to ACM) in priority order
passed on receipt of enclosed contract Such assignment is made for the period
of this Exhibit only and does not imply that the same or similar space be held or
offered for future exhibits. Every effort will be made to respect the Exhibitor's
space choices whenever possible, but ACM's decision will be final. ACM
reserves the right to transfer assignments when such action is deemed to be in
the best interest of the total exhibition. ACM reserves the right
to withdraw its acceptance of this Application/Contract if it determines in its sole
discretion that the Exhibitor is not eligible to participate or the Exhibitor's
product or services is not eligible to be displayed in this Exhibit.
4. USE OF EXHIBIT SPACE
An exhibitor shall not assign to
a third party its right hereunder to the Exhibit Space or any portion
thereof without the prior written consent of ACM, which it may withhold
at its sole discretion if such consent is given, the Exhibitor shall
assume full responsibility for the conduct of the assignee and all its
representatives, and the Exhibitor shall not charge its assignee more
than a proportionate share of the exhibit fee based upon the amount of
Exhibit Space assigned.
5. EXHIBIT HOURS
ACM will establish exhibit hours and reserves the right to make
however, such changes will be made as far in advance of the exhibition
as possible Each Exhibitor is required to keep at least one attendant
in his booth during a11 exhibit hours; failure to do so
may result in removal of his exhibit from the show at his expense.
6. INSTALLATION AND DISMANTLING
The Exhibitor explicitly
agrees that in the event he or she fails to install his or her
products in assigned Exhibit Space or fails to remit payment for
required space rental at time specified ACM shall have the right to
take possession of said space and lease same or
any part thereof to such parties and upon such terms and conditions
as it may deem proper in addition the Exhibitor shall not dismantle or
otherwise interfere with the orderly conduct and display of the
exhibits until the Exhibit Floor is finally closed to the public.
7. DISPLAYS AND DECORATIONS
Merchandise, signs, decorations or display fixtures shall not be
pasted, taped, nailed or tacked to walls. No Exhibit, merchandise or
equipment shall be left in any aisle, but shall be confined to Exhibit
Space No signs or advertising devices shall be displayed outside
Exhibit Space or protecting beyond
limits of Exhibit Space as to interfere with any neighboring Exhibit.
8. UNION LABOR
Exhibitor must comply with all union regulations applicable to installation, dismantling and
display of the exhibits.
9. FIRE REGULATIONS
Exhibitor shall not pack merchandise in paper, straw,
excelsior or any other readily inflammable materials. All cartons
stored in the Exhibit
Building shall be emptied of contents Exhibitor shall use no
inflammable decorations or covering
for display fixtures and all fabrics or other material used
fordecoration or covering shall be flameproof. If required by local law
or ordinances, Exhibitor shall have on hand in its Exhibit Space a
notarized affidavit establishing that its display material has been
treated during the last year by an approved chemical. All wiring
devices and sockets shall be in good condition and meet the
requirements of local law.
10. BOOTH EQUIPMENT AND SERVICES
Space rental includes those terms listed in the accompanying exhibit brochure or letter.
11. STORAGE AND PACKING CRATES AND BOXES
not be permitted to store packing crates and boxes in the booth or the
Exhibit Hall during the Exhibit but these, when properly marked will be
stored and returned to the booth by service contractors. It is the
Exhibitor's responsibility to mark and identify all crates and boxes.
and boxes not properly labeled may be destroyed. No trunks, cases or
material shrill be brought into or out of the Exhibit Space during
12. CONTRACTOR SERVICES AND INFORMATION
ACM has in the best interest of the Exhibitor, selected certain firms to
serve as the official contractors to provide necessary services to Exhibitors
Complete information, instructions and schedule of prices regarding drayage,
labor for set-up and dismantling, electric work, furniture, special
cleaning services, etc. will be included in the Exhibitor Service Kit to be
forwarded after space has been confirmed. An Exhibitor Service Center will be
maintained on the Exhibit Floor to facilitate service requests from the Exhibitor.
ACM assumes no responsibility or liability for any of the services performed or
materials delivered by the foregoing persons and parties.
13. OBSERVANCE OF LAWS
Exhibitor shall abide by and
observe all laws, rules regulations and ordinances of any applicable
government authority and all rules of the Exhibit Building.
14. CANCELLATION OR TERMINATION OF EXHIBIT
If because of war, fire, strike, Exhibit facility construction or renovation
project, government regulation, public catastrophe, Act of God, or the public
enemy or other CAUSE beyond the control of ACM, the Exhibit or any
part thereof is prevented from being held, is canceled by ACM or, the Exhibit Space becomes
unavailable, ACM, in its sole discretion, Shall determine and refund
to the Exhibitor its proportionate share of the balance of the aggregate exhibit
fees received which remains after deducting expenses incurred by ACM and reasonable com-
pensation to ACM. In no case shall the amount of refund to Exhibitor exceed the
amount of the exhibit fee paid.
15. EXHIBITOR CANCELLATION
Cancellation of any portion of this Application/Contract by the Exhibitor
will be accepted upon the following refund schedule: At least 90 days-5O% of
contract. Less thin 90 days-no refund Except as the Exhibitors
rental obligation may be reduced as set forth in the preceding sentence, the Exhibitor
is responsible for total booth rental irrespective of the reason for the
cancellation by the Exhibitor because of the failure of an Exhibit to arrive for any reason.
16. EXHIBITOR CONDUCT
Exhibitor and its representatives shall not congregate or solicit trade
in the aisles. The prior written consent of ACM is required for the
employment or use of any live model, demonstrator, solicitor or device
mechanism reproduction of sound. Such employment or use shall be
confined to the
Exhibit Space. ACM, in its sole and absolute discretion, may withdraw
its consent at
any time, in which event Exhibitor shall terminate such activity
All promotional plans must be submitted to ACM for approved
Distribution of pamphlets, brochures or any advertising matter must be
confined to the Exhibit Space. Exhibitors are prohibited from bringing
alcoholic beverages into the Exhibit Area. Exhibitor shall refrain from
any action that will distract attendees from attendance at the Exhibit
during open hours. Exhibitor shall not lead attendees from one Exhibit
Space to another or to elevators or escalators. Exhibitors or any of
its representatives shall not conduct itself in a manner offensive to
standards of decency or good taste.
No photographs shall be taken without prior consent of ACM or the Exhibitors involved.
18. AGREEMENT TO TERMS CONDITIONS AND RULES
agrees to observe and abide by the foregoing Terms, Conditions
and Rules and by such additions Terms, Conditions and Rules made by ACM
from time to time for the efficient or sale operation of the Exhibit,
including but not limited to, those contained in this contract. In
ACM's right to close an Exhibit and withdraw its acceptance of this
Application/Contract ACM in its sole judgment, may refuse to consider
for participation in future Exhibits an Exhibitor who violates or fails
to abide by all such Terms, Conditions and Rules. There is no other
agreement or warranty between the Exhibitor and ACM except as set forth
in this document. The rights of ACM under this
contract shall not be deemed waived except as specifically stated in
writing and signed by
an authorized representative of ACM.