PACM Guidelines

Basic Assumptions

  • The default medium for PACM journals will be online-only. Physical distribution media can be produced at additional cost with per issue with pricing based on media, quantity and size of issues.
  • There will be no professional copy editing. ACM has partnered with American Journal Experts (AJE) to provide discounted language editing (and translation) services to ACM authors at their own expense. Editing and translation services are available for both Word and LaTeX files at http://www.aje.com/c/acm15
  • There will be no professional typesetting. Authors must use the PACM journal class file or Word template which will shortly be available here: http://www.acm.org/publications/acm-latex-style-guide 
  • ACM’s standard journal submission system will not be used by PACM because it would require significant cost for configuration and development time to fit the standard PACM model and add new ongoing administrative costs. 
  • Production costs charged to the SIGs for these journals will be in line with previous production costs for proceedings.  In the first year, ACM will absorb any difference in actual costs.  Subsequently, direct costs will be adjusted to reflect actual experience.  

1.    Submission Systems

PACM editors may choose whatever submission system they are most comfortable with. At a minimum, the submission system chosen needs to support at least two rounds of review and revision and maintain reviewer assignments through to decision. Editors will be responsible for selection of articles for each issue in a volume and informing ACM HQ journal staff of the issue line-up. Ideally, the submission system will provide editors with configuration support for issue designation and assignment of accepted articles to specific issues.

ACM recommends use of one of the following submission systems because they are being integrated with ACM e-Rights and production systems to minimize need for duplicate metadata capture and enable efficiency in flow to final production and publication: 

  • HotCRP
  • EasyChair
  • CyberChair
  • Linklings

If you are planning to use a different system, please send your point of contact at the submission system to Laura Lander (lander@hq.acm.org), ACM Journals Manager, so ACM HQ can try to arrange integration with our e-Rights Management System.

2.    E-Rights System

The Editor-in-Chief or designated Guest Editor of a specific issue (see Item 6 below) is responsible for submitting a CSV file including all authors (one identified as the contact author), all email addresses and affiliations, and the titles for each article accepted in an issue. A sample file with the details and delimiters of what must be supplied will be provided. This file should be sent to Anna Lacson (Lacson@hq.acm.org) 7 weeks prior to the scheduled publication date for the issue. This allows authors 4 weeks to make their OA payment choice and manage their selection of publication rights. (See Item 11 below and it’s note for the scheduled delivery of PDFs.)

3.    ISSN

ACM will file for ISSNs for each PACM title, will register them with the Library of Congress, and will distribute them as soon as acquired. The PACM proposal needs to include the expected periodicity for the title (even if it may change in the future). 

4.    Pricing

PACM titles will have individual e-only subscription prices and also be included in all subscription licenses to the ACM DL as a whole.

5.    Journal Home Pages

Each PACM title will have its own Journal Home Page in the Digital Library. The editor responsible for a PACM journal must choose a volunteer Information Director to work with HQ staff in configuring the Home Page and in maintaining it thereafter. Information Directors are listed on the journal home pages and mastheads of each issue. Haritini Kanthou (Kanthou@hq.acm.org) will work with the Information Directors initially and Laura Lander and Stacey Schick will work with them subsequently. In preparation for the setting up the Home Pages, Laura has already contacted you for critical information. For an example of the standard ACM Journal Home Page, see: http://imwut.acm.org/

Important: It is essential that PACM Journal Home Pages do not make any mention of their related conferences or proceedings to ensure they are indexed as journals in order to qualify for an Impact Factor. ISI has written to ACM explicitly about the PACM program:

"If it is your intention to create a “journal,” then there should NOT be any reference to a conference held anywhere—not on the journal website, individual articles, in the HTML or the PDFs, in notes, etc.   Just peer-reviewed articles or reviews—just like any other ACM journal currently indexed in Web of Science. If the publication contains any association to a conference which was previously held or to be held, in any place in the journal or the journal’s website—our editors might consider the “journal” to be a candidate for the Conference Proceedings Citation Index.

*  Note that ISI has agreed, if desired, to allow issues to be named with character strings rather than enumerated; the string may be up to six characters in length. Thus it is okay to have Vol. 1/Iss. OOPSLA listed or Vol. 1/Iss. POPL, etc. 

6.    Editorial Structure

In light of ISI’s statement in Point 5 above, it is important that each PACM title have a recognizable journal editorial structure rather than anything resembling a Program Committee. It is fine to have an Advisory Board and an Editorial Board with Associate Editors and Senior Associate Editors. Please look at the defined journal editorial roles found here: http://www.acm.org/publications/policies/position-descriptions 

The Editor-in-Chief role of an ACM journal has several distinguishing features:

  • Ultimate responsibility for the journal’s contents, 
  • Authority to appoint and dismiss members of the Editorial Board at will,
  • A service term of three years, renewable once, and
  • Appointment by the ACM Publications Board.
  • Even if your PACM journal editor does not meet all these features, we are proposing the following structure: One Editor-in-Chief for each title with Guest Editors for each issue if you have issues where papers may be presented at different events. The Executive Editor of the PACM series as a whole will be the Chair of the PACM Steering Committee.

Each Editor-in-Chief will serve a term of 3 years renewable once. 

It is expected that the sponsoring SIG(s) for each title will form a Search Committee for the editor of the title. Your nominee for Editor-in-Chief should be recommended to the Chair of PACM Steering Committee Roch Guerin (Guerin@wustl.edu) with a CV and short report of the search process. The Publications Board has final approval and will issue the official Letter of Appointment to the Editor-in-Chief of each journal.

7.    Promotion

ACM will promote each PACM title individually. Bruce Shriver (shriver@hq.acm.org) will work with you and Laura Lander (lander@hq.acm.org) to produce promotional material and determine the best venues for exposure to attract authors and readers.

8.    Access

The members of the SIGs which sponsor the events associated with a given PACM title will have complimentary access to the journal in the ACM DL. 

The OpenToC and OpenSurround Services may need tweaking since journal issues are being published independent of an event. This is a topic for discussion: HQ is not clear on what the PACM editors would like to see in relation to an event program. 

9.    Event Programs

PACM will not produce event programs. These must be produced however you have produced them in the past. (Over time, with proper configuration of submission systems and integration with ACM systems and the DL, the data for such programs might be at least partially auto-generated.)

10.    TMRFs

The same application process will take place for your events. However, you will need to indicate whether there will be a journal publication and/or a proceedings publication. The TMRF forms are being modified to accommodate the existence of a PACM title in addition to or instead of a Proceedings.

11.    Vendors

The Editor-in-Chief or the Guest Editor of an issue is responsible for selecting the set of articles for each issue and indicating a particular sequence if desired. In addition, articles may be grouped in sections and if so, the Section Title must be supplied. Editors may choose to work with vendors of their choice for final production of issues. However, ACM must approve these vendors and have specific contacts to work with to ensure that PACM specifications are met. If you do have a chosen vendor, the line-up for each issue must be supplied to Laura Lander (lander@hq.acm.org) with accepted PDFs at ACM HQ at least three weeks** prior to scheduled publication date for the issue. Once these line-ups are sent for final production, article sequencing cannot be changed.

**  NB: This production schedule depends on authors using the ACM PACM template without manipulating page layout specifications. Otherwise, production of their articles could be delayed until the next issue or another two weeks should be built into your delivery schedule.

12.    Covers, Mastheads, and Tables of Contents

ACM will supply the cover image for each issue published in the DL along with the inside covers including masthead and journal information. You will need to supply Laura Lander with the editorial structure and all the names and positions that belong on the masthead. The ACM vendor (or the vendors you choose who will work with ACM HQ) will be responsible for generating the Tables of Contents from the issue line-ups provided by the Editor.

13.    Author Templates

With the help of TeX experts from SIGPLAN, SIGCHI, and SIGGRAPH, ACM has had a master set of class files developed for all journals and proceedings. PACM authors must use the single-column large trim journal template provided.  

14.    Digital Library Displays

Previous proceedings series that have transitioned to PACM journals may have a listing in the DL for the event that will point to the journal issue or issues whose articles are presented at the event.  

PACM Governance

The PACM Steering Committee is charged with PACM oversight and operation. However, each PACM journal will have an Editorial Board structured according to its own proposed and approved governance system. The ACM Publications Board has ultimate authority over the PACM Series and each of its titles.

PACM Guidelines

Before submitting your proposal, we strongly recommend that you read the PACM Guidelines. These guidelines will provide insight into the specifics of the program and what is required to participate, including the structure of the journal editorial board, submissions systems, access, and promotion.
 

Production Guidelines

Once a proposal has been approved, your production team will need to be assembled. Detailed instructions for PACM production vendors are found in the PACM production guidelines and required metadata documents. ACM templates must be used by authors to ensure a uniform look to the journals program.