PACM Production Information

Role of SIG Vendor in Proceedings of the ACM (PACM) Publication

1. Import metadata of the accepted papers from the Conference Management System of (SIG's) choice. 
   1. The ACM preferred CMSs are: HotCRP, EasyChair, and PCS.
2. Ensure that all authors use the journal template selected by the respective PACM title.  A title can choose to use either the current ACM large or the ACM small format:  http://www.acm.org/publications/authors/submissions  
3. Facilitate eRights management, which entails:
   1. Collating all necessary rights metadata in the ACM .csv or XML file format and uploading the file into the ACM eRights system. A sample file with the details and delimiters of what must be supplied can be provided.
   2. Following up with authors to ensure timely completion of their ACM eRights forms. Note: ACM will not publish research article materials until all eRights forms have been completed. 
4.  Collect materials from editors and authors. This task includes: 
   1. Creating a folder for each article. It should be named according to the conference acronym and the unique paper ID (e.g. mobilehci16-252), and contain the following sub-folders: 
      1. Source (e.g. mobilehci16-252.zip, mobilehci16-252.docx)
      2. Pdf (e.g. mobilehci16-252.pdf)
      3. Optional: Supplements (e.g. mobilehci16-252.mp4, mobilehci16-252.ppt, mobilehci16-252.jpg) 
      • Example Structure:
        mobilehci16.zip
        • mobilehci16-paper_id.zip
          • source
            • <something>.tex
              …
              images
              • abc.eps
                xyz.eps
            • <supporting_files>
              • OR
            • <something>.docx
          • pdf
            • <something>.pdf (Camera ready PDF)
          • supplements
            • abcd.mp4 presentation.ppt
              image-1.jpg
              README
   2. Checking that all camera-ready PDFs display the correct rights statements, matching the bibstrip generated from the eRights process in task #3.
   3. Formatting front and back matter files, which include table of contents, editorial statement, and (optional) author index; note that both inside and outside cover contents are excluded from this – please refer to “Role of ACM/ACM Vendor” below.
   4. Combining front/back matter and all article file collections into a single zip folder. This zip folder should be named according to the acronym of the event, with no spaces or special characters added (e.g. mobilehci16). 
5. Deliver materials to ACM (at least) three weeks prior to proposed publication date. FTP upload instructions will be sent via email after review and approval of all eRights forms.

Role of ACM Vendor 

1. Prepare XML metadata for ACM DL.
2. Paginate issue from cover to cover using ACM journal specifications.

Role of ACM

1. Prepare both inside and outside covers which display information on ACM leadership, editorial board membership, and editorial charter.

A Note on Timelines

While ACM does not officially impose deadlines, please be aware that processing for publication in the ACM DL takes 2-3 weeks. If an issue must be published in the ACM DL by a certain date, all materials should therefore be submitted to ACM at least 2-3 weeks before that date. Because all eRights forms must first be reviewed after author completion, the vendor should strive to have all eRights forms completed at least one week prior to the target submission date.