ACM SIG Officers' Manual

Dear SIG Leaders, 

Congratulations on your appointment to your SIG's Executive Committee. This Manual was developed as a resource for transitioning Committee members. It is divided into seven sections with various subsections to allow Committee members to focus on a particular area of interest or inquiry. 

In addtion, ACM is available to answer questions and provide resources as needed. To determine your point of contact see the SIG Services Staff page. 

Feedback on the Manual is welcome. Don't hesitate to let me know what you think. 

 

Sincerely, 

Donna Cappo, Director of SIG Services

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SIG Overview

Structure and Function of a Typical SIG

• A. SIG Officers
• B. SIG Executive Committee Members
• C. General Responsibilities of SIG Leaders
• D. Specific Roles and Responsibilities
  • 1. SIG Chair (or SIG President)
  • 2. SIG Vice Chair (or SIG Vice President)
  • 3. SIG Secretary
  • 4. SIG Treasurer
  • 5. SIG Secretary/Treasurer
  • 6. SIG Past Chair
  • 7. Responsibilities of SIG Executive Committee Members as a Whole
• E. Additional SIG Leadership Positions
  • 1. SIG Conferences Approver
  • 2. SIG Newsletter Editor
  • 3. SIG Website Administrator
  • 4. SIG Information Director
  • 5. SIG Wiki Manager
  • 6. SIG Project Leaders
• F. Functioning and Making Decisions as an Executive Committee (or Executive Board)
• G. Activities of SIG Leaders During the Year
• H. SIG Committees
  • 1. Advisory Board
  • 2. Awards Committees
  • 3. Conference Steering Committees
  • 4. Membership Committee
  • 5. SIG Editorial Board
• I. Communications with SIG Members
  • 1. Newsletter
  • 2. ListServ
  • 3. Webpage
  • 4. SIG Wiki
• J. Annual Report
• K. Program Reviews (AKA Viabilities)
• L. SIG Services Staff

SIG Member Benefits

• General
• A. Common SIG Benefits
• B. Other Types of Member Benefits
• C. Member Plus Benefits
• D. On getting the most from your SIG Benefits
  • 1. How To: Getting Access to SIG Materials in the ACM Digital Library
  • 2. How To: Subscribing to the TOC Service
• E. SIG Publications
• F. CDs and DVDs as Benefits
• G. SIG Programs
  • 1. Travel Grants
  • 2. Student Travel Grants
  • 3. Educator Travel Grants
  • 4. Doctoral Symposium
  • 5. Administering Travel Grants
  • 6. Speaker Support
  • 7. Mentor Programs

SIG Conferences

• A. General
• B. Interaction of SIGs and their Conferences
• C. The Question of Overhead
• D. ACM Conference Approval Procedures
• E. Co-Sponsoring Conferences
• F. Initiating New Conferences
• G. SIG Activities and the Conference Schedule
• H. Being "In-Cooperation" with Other Groups
• I. ACM/IEEE CS Health of Conferences
• J. Policy Against Discrimination and Harassment

SIG Finances

• A. The Budget Process
• B. Background on SIG Finances
  • SIG Revenue Sources
  • SIG Expense Lines
  • Overhead
  • Balanced Budgets
  • Variations from Budget
  • Fund Balance
  • Conference Budgets
• C. Monthly Financial Reports
  • Organizational Income and Expenses
  • Conference Income and Expenses
  • Overhead
  • Using the FMRs
  • Closing the Fiscal Year
• D. Timetable for SIG Budget Preparation
• E. How To: Understanding the FMRs
  • Revenue Lines
  • Expense Lines
  • Fund Balance

SIG Awards

• General
• A. Named Awards
• B. Creating a New Award
• C. Schedule for Award Approval
• D. Listing of Current Awards

SIG Elections

• General
• A. Options for Elections
• B. Guidelines and Timetables for SIG Elections
• C. Extension of Terms

Bylaws (and revising them)

• General
• A. Changes in Bylaws
• B. Making major revisions in SIG bylaws
• C. Streamlined procedures for certain changes